Elite Executive Assistant Services for Visionary Leaders

A virtual executive assistant is a highly skilled professional who provides comprehensive administrative, operational, and strategic support to executives and leaders remotely. Unlike general virtual assistants who handle basic tasks, virtual executive assistants possess the expertise, discretion, and business acumen required to support C-suite leaders, managing complex calendars, stakeholder communications, confidential information, and strategic initiatives. At Flores Executive Services, our virtual executive assistants bring 10+ years of experience supporting senior leadership.

Flores Executive Services exclusively serves high-level executives and entrepreneurs with premium, dedicated support. Unlike mass-market virtual assistant platforms that provide generalist administrative help, we match clients with senior-level executive assistants who have extensive corporate experience and can operate independently at an executive level. Our assistants understand boardroom dynamics, maintain strict confidentiality, and proactively manage complex situations. We provide dedicated support rather than task-based gig work, ensuring continuity and deep familiarity with your needs.

An executive assistant serves as a strategic partner who manages the operational complexity surrounding a leader's role. Core responsibilities include sophisticated calendar management across time zones, email and communication triage, meeting preparation and follow-up, travel coordination, project management, relationship management, document preparation, and acting as a gatekeeper to protect the executive's time. Beyond task execution, skilled executive assistants anticipate needs, solve problems proactively, and enable their principals to focus exclusively on high-value strategic activities. At Flores, our assistants handle everything from board meeting coordination to personal concierge services with equal professionalism.

Professional virtual executive assistant services typically range from $3,500 to $8,500 per month depending on the support level and scope required. This represents 40-60% savings compared to hiring a full-time senior executive assistant (whose total compensation including benefits often exceeds $120,000 annually), without sacrificing quality. Flores Executive Services offers flexible monthly retainer models that provide dedicated support without the overhead costs, benefits expenses, office space requirements, or management burden of an employee. Custom pricing reflects your specific needs, engagement hours, and complexity of responsibilities.

Most clients are matched with their ideal executive assistant within 48-72 hours of their discovery consultation. Once matched, we conduct a structured onboarding over 3-5 days where your assistant learns your systems, priorities, and working style. Many clients experience immediate value within the first week, with full integration typically completed within 14 days. For urgent needs, we can accelerate this timeline to begin providing support within 24 hours.

Flores Executive Services operates from Flores Island in East Nusa Tenggara, Indonesia, with executive assistants experienced in supporting international business operations worldwide. Our strategic location allows us to serve clients across multiple time zones efficiently, from Asia-Pacific to Europe and the Americas. We understand global business protocols and provide seamless support regardless of where your operations are based, ensuring real-time communication during your business hours.

Our executive assistants are proficient across all major business platforms including Google Workspace (Gmail, Calendar, Drive, Meet), Microsoft 365 (Outlook, Teams, OneDrive), Slack, Zoom, project management tools (Asana, Monday, Trello), CRM systems (Salesforce, HubSpot), expense management (Expensify, Concur), travel booking platforms, and scheduling tools (Calendly, ScheduleOnce). We adapt to your existing technology stack rather than requiring you to change systems. If you use proprietary or specialized software, we train our assistants accordingly during onboarding.

Confidentiality is fundamental to our service. Every Flores executive assistant signs comprehensive non-disclosure agreements before assignment and undergoes privacy training covering data handling, secure communication practices, and confidentiality protocols. We implement security measures including encrypted communication channels, secure password management, multi-factor authentication, and restricted data access protocols. Our assistants understand they handle sensitive information including financial data, strategic plans, personal details, and confidential communications, and are trained to maintain the highest discretion standards expected at the executive level.

Absolutely. Flores Executive Services offers flexible engagement models designed to adapt as your requirements evolve. Many clients begin with part-time support (20-30 hours weekly) and expand to full-time dedicated assistance as they experience the value. Conversely, if your needs decrease seasonally or project-based work concludes, we can adjust your support level accordingly. We recommend 30 days' notice for significant changes to ensure smooth transitions, but can accommodate urgent adjustments when necessary.

We provide backup coverage to ensure continuity of support. When your dedicated assistant has planned time off, a trained backup assistant who has been briefed on your account provides seamless coverage. For extended absences, we assign a temporary assistant who undergoes accelerated onboarding to maintain service quality. You'll never experience gaps in support. This is a significant advantage over having an in-house employee where vacation, sick days, or departure creates disruption.

Our executive assistants have supported leaders across diverse industries including technology, finance, healthcare, professional services, real estate, private equity, venture capital, manufacturing, and e-commerce. Rather than narrow industry specialization, we focus on expertise in executive-level support skills that transfer across sectors—sophisticated calendar management, stakeholder communication, project coordination, and strategic assistance. During matching, we consider any industry-specific experience that would be beneficial, but prioritize executive support competency and fit with your working style.

We establish clear success metrics during onboarding based on your specific goals, which might include time saved, calendar optimization, email response time, project completion rates, meeting preparation quality, or travel coordination efficiency. We conduct regular check-ins (typically monthly) to assess satisfaction, identify improvement opportunities, and ensure the relationship delivers expected value. Client retention and expansion rates are our primary success indicators—the majority of our clients increase their engagement level after experiencing our service quality.

Yes, when appropriate. Our executive assistants can attend meetings to take detailed notes, capture action items, and represent your interests when your presence isn't required. Many clients have their assistants join recurring team meetings, vendor calls, or coordination sessions to ensure accurate documentation and follow-through. For meetings requiring your participation, your assistant handles scheduling, preparation of briefing materials, agenda distribution, and post-meeting action item tracking.

While our thorough matching process results in successful partnerships over 90% of the time, we recognize that occasionally adjustments are needed. If you feel the fit isn't optimal, we'll discuss specific concerns and either work with your current assistant to address them or arrange a rematch at no additional cost. Your satisfaction is paramount, and we're committed to ensuring you have an executive assistant who exceeds your expectations. Most fit concerns are identified and resolved within the first two weeks.

While executive assistant services are our core offering and area of expertise, many of our senior assistants bring complementary skills in project management, operations coordination, customer relationship management, and business development support. During your discovery consultation, share your complete support needs and we'll design a comprehensive solution. For specialized requirements beyond our scope (such as financial analysis, technical support, or creative services), we can recommend trusted partners within our professional network.